PowerSchool end of year process
The end-of-year process closes out the current school year and transfers students to the next grade/school for the upcoming year. Below you will find all EOY documents which provide step-by-step instruction on how you can complete the process. Once again, we won't be setting up district appointments unless this is your first year on PowerSchool. Please work directly with your PowerSchool administrator on any specific questions. If those questions need to be escalated they should be sent along by the district PowerSchool administrator.
Documents:
- EOY process document
- EOY backups for hosted customers
- EOY checker custom page
- EOY process summary
- SA-129 attendance report
- Data Validation Reports – These reports are mentioned in the End of Year Process document. We are recommending that districts run the Data Validation Reports to help clean up any errors that may exist before the End of Year Process is run
- SSEC reports - These reports should be run by those districts using Incident Management to track their Discipline
- EOY Checker – This custom page (which is not a PowerSchool page) will help identify possible next year grade or next year school conflicts and allows the ability to make corrections if needed. If you do not see this page, it can be added to your PowerSchool application by contacting the PowerSchool team. The EOY Checker can be found by navigating to System Reports > Custom Reports
NYS Data Support: For specific questions on please reach out to the data team directly.
PS ADMIN DISTRICTS ONLY: If you are a district that participates in the Admin Service an email will be sent directly to you outlining your responsibilities for end of year.